Shred quality of confidential records is unmatched in Austin.All policies and procedures have been written in conjunction with the UT Records Management team.All employees handling documents have completed confidentiality classes as well as record management classes.All employees that handle documents are full-time UT employees.Billing: IDT is used so there are no invoicesĭetails About Shredding Services Credentials.Ease of service: Complete the online shredding authorization form and both Records Management and Document Solutions are notified to coordinate and complete the service.Compliance: In coordination with Records Management, we make sure all of the state, federal, and university guidelines concerning document destruction are met.All material is handled by staffed trained by Records Management and transported in a secure vehicle, nothing leaves campus until it is completely destroyed. USB drives and DVD’s are completely destroyed.
There are no visible letters or numbers left after the document has been through our shredder. Protection: Protecting your confidential information so that it does not end up in the wrong hands.Submit a shredding authorization form Why should I use Document Solutions Document Destruction Services? USB drives and DVD’s can be dropped off at any of our Document Solutions locations or we can arrange for pick up. You have the option to purchase and keep a shredding container or lease one as needed ( see pricing below). We will then contact you to arrange delivery of a 65-gallon container for you to fill with your documents. Your request will be directed to both Records and Information Management Services and Document Solutions. If you have confidential, research documents or paperwork with account numbers or student information, USB drives or DVD’s that needs to be destroyed, please submit a shredding authorization form. For documents that do not requires a P-6 level we offer a shredding level that will be recycled to support the University’s green initiative and all USB and DVD’s are shredded and properly disposed. It reduces your confidential documents to dust instead of merely shreds and pieces. Our total document destruction service provides a shred level of P-6 that meets the same federal security used by the Pentagon. Keep all records of employment taxes for at least four years.Document Solutions offers secure document, USB drives and DVD destruction services upon request. How long should I keep employment tax records? You must be able to prove certain elements of expenses to deduct them. The responsibility to substantiate entries, deductions, and statements made on your tax returns is known as the burden of proof. These documents contain information you need to record in your books. Purchases, sales, payroll, and other transactions you have in your business generate supporting documents. How should I record my business transactions? You must keep your records as long as needed to prove the income or deductions on a tax return. The length of time you should keep a document depends on the action, expense, or event the document records. However, the business you are in affects the type of records you need to keep for federal tax purposes. Except in a few cases, the law does not require any special kind of records. You may choose any recordkeeping system suited to your business that clearly shows your income and expenses. Good records will help you monitor the progress of your business, prepare your financial statements, identify sources of income, keep track of deductible expenses, keep track of your basis in property, prepare your tax returns, and support items reported on your tax returns.
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